Refund and Withdrawal Policies

Refund Policies

Refund Date Deadlines
(6 to 9-week sessions)

Start Date June 22
Last Day for Full Refund June 28
Last Day for Half Refund July 9

 

Less than 6-Week Courses

 

  Start Date Full Refund Half Refund
3-5 week courses Through June 28 June 28, by midnight None
3-5 week courses After June 28 Must withdraw before
the 2nd class meeting
None
Less than 1 week courses After June 28 Must withdraw prior to
1st class meeting
None

Withdrawal Policies

Dropping a Course 6- or 9-Week

Dropping a courses before 5 p.m., July 5 is considered to be a change of initial registration and no grade of W results. You are still responsible however, for the associated tuition and fees (see Student Business Office's Refund Policies).

Course Withdrawal

Withdrawing from a course after 5 p.m., July 5, is considered late and results in a W grade. After 5 p.m., July 5, the use of a late-withdrawal privilege is required and must be done by contacting the Registrar’s Office. Discontinued attendance without an official withdrawal results in a failing grade (F or Z).

Withdrawal Privileges

Each student is granted two annual late-withdrawal privileges at the beginning of the academic year in fall quarter. The annual late-withdrawal privileges can be used for late course withdrawal beginning the third week each quarter. Unused late-withdrawal privileges cannot be accumulated.

Dean’s Withdrawal

The purpose of the Dean’s Withdrawal is to assist a student who is unable to complete the quarter or a class due to compelling circumstances beyond their control or due to a significant hardship (such as incapacitating illness or injury). You can download the petition by visiting the Student Life Office website. You will need to contact Financial Aid (if you receive financial aid) to inquire about how an approved Dean’s Withdrawal will affect your current and future financial aid. The impact on student financial aid may include the mandatory repayment of already disbursed funds.

Impact of Withdrawal on Federal Student Aid

When you withdraw, there may be significant impacts to your financial aid eligibility for the current and future quarters. Please see Financial Aid Withdrawing from Western for detailed information. You are strongly encouraged to contact the Financial Aid Office at (360) 650-3470 or financial.aid@wwu and the Student Business Office at (360) 650-2865 or SBO@wwu.edu prior to withdrawing.